@bishoptf
There are scripts to run that will set up the XO-CE, even an image you can download directly and answer a few questions to set the IP, etc. while downloading it. It's not hard and easy to document. If that user goes away, then it might get more complex, but there are a couple people that have made scripts on github to get the XO-CE running on many Debian based and many RHEL based linux, I think there is even a docker image if you are using docker stuff.
But I agree looking out for "the next guy" is something that needs to be done whenever possible.
As far as pricing for non-profit education, I'll have to contact sales again and see what I can do. I checked several years ago when things were kind of separate, now that support is all encompassing I need to check back and see what it will cost. I've just been running the XO-CE version but I like to support projects where I can, and if I can wedge a little money into my budget for support, I certainly will do that. With only 3 hosts and a handful of VMs, it's hard to come up with the money for the lowest tier.
One thing I really want to work with is XOstor, I think in my system this might be a good way to go forward for me. Cheaper than building new NAS (about $5000 each for two of them).
All that said, if it is a simple enough system, you probably aren't going to need much support beyond these forums.
[edit] Are we allowed to attach PDF documents to a post? I have simple instructions from when I set up 8.2 in my lab. I don't have newer documents made for 8.3 using XO-lite yet, but screenshots to put to words. XO-lite is changing the knowledge burden to get up and running by a significant factor, and I like where it is going!